Partial planning with an insured Professional Event Planner.
Up to 9 hours of in-person consultations may be used for. . .
In studio meetings.
Final meetings with venue and vendors.
Menu tasting at wedding venue.
Includes up to [2] separate locations of coordination service for your ceremony and reception.
Assistance on overall design elements.
Assistance with floor plans and diagrams.
Guidance with your stationary wording such as invitations, programs, menus, and escort cards.
Advisement on proper wedding etiquette.
Oversee all ordering, delivery, and return of rentals.
Provide guidance and information on marriage license.
Provide day of coordination checklist and templates for you to stay organized.
Assist with creating and fine-tuning your wedding day timeline from beginning to end.
Distribute timeline, details, and duties to the wedding party and helpers prior to your wedding.
Provide address, map, date, and time of rehearsal to all relevant parties.
Assistance with music selection for ceremony and reception.
Orchestrate ceremony rehearsal up to 2 hours with wedding party and family (processional, logistics, and recessional) – Officiant is not required to be at rehearsal.
Contact the officiant to review ceremony and rehearsal details before your wedding day.
Collect all final disbursements and gratuities for vendors in separate sealed envelopes.
Retrieve all personal items for ceremony and reception setup such as canvas, place cards, guest book, unity candles, toasting glasses, favors, and cake topper the week of the wedding.
Vendor Coordination
Introduce you to the option of our one stop shop experience.
Recommend a selection of suitable remaining vendors depending on preference.
Coordinate availability before presentation of vendors.
Assistance with your menu selections from reception venue or caterer.
Assist vendors in obtaining insurance if they don’t already have it.
Create complete vendor list including contact information, set-up and strike time.
Review all signed vendor contracts.
Provide rules and regulations of the venue and site maps, to all related vendors.
Request and obtain copies of insurance certificates if required by venue.
Review and proof Banquet Event Order (BEO) from venue or caterer.
Provide final head count and meal breakdown to venue and related parties.
Distribute, confirm, and coordinate timeline, job duties, and details with all vendors.
Contact vendors by email as well as phone one-week prior to your wedding day to ensure contracted services will be carried out per contract.
Wedding Day Coordination
Wedding ceremony and reception coordination by. . .
[1] Insured Professional Event Coordinator™ up to 12 hours.
[1] additional experienced assistants up to 10 hours.
Extensive emergency kit and toolbox available for you, your guests, and vendors.
Greet and direct vendors to their location and manage setup.
Oversee all vendor commitments and responsibilities.
Coordinate wedding program with the master of ceremony.
Coordinate wedding music with the DJ and/or musicians.
Distribute all personal flowers to wedding party.
Pin corsages and boutonnières on family members.
Brief wedding party as to what is required, and then keep them on task and on schedule.
Setup all personal items such as place cards, guest book, gift box, canvas, unity candles, toasting glasses, favors, cake topper, etc.
Assist in seating of the guests before, and during the ceremony.
Coordinate, cue, and pace the processional with the DJ or musicians.
Coordinate and assist the photographer with post ceremony photos.
Oversee setup, layout, and design of ceremony, cocktail reception, and dinner reception.
Ensure all tables are set correctly for décor and number of place settings per seating plan.
Ensure gift and guestbook attendant are on site to greet guests.
Ensure cocktails and hors d’oeuvres are ready to serve on guests’ arrival.
Ensure all guests have picked up their place cards.
Coordinate private moment for Bride & Groom with hors d’oeuvres and champagne after the ceremony if time allows.
Cue wedding party in correct order for their Grand Entrance introduction.
Coordinate dinner reception activities with wedding party, banquet manager, photographer, videographer, master of ceremony, and DJ/band.
Ensure the Bride & Groom to have time to eat their meal and receive a piece of wedding cake.
Coordinate all vendors’ meals and break times.
Arrange for gifts and cards to be transported to designated area after cocktail reception.
Troubleshoot and manage emergency situations that may arise.
Distribute final payments and gratuities in sealed marked envelopes to vendors.
Collect all personal items at the end of the event such as guestbook, gift box, toasting flutes, cake server, top tier of wedding cake, etc. and transport to designated area.
Orchestrate and ensure all cleanup and rental items are picked up by the appropriate vendors.
